APA format  What is it? + How to Cite Jobs? + Guide ▷ 2020

If you have often wondered how scientists, large legal corporations, companies formally communicate with their environment or simply if your question is how the papers should be presented in a university thesis so that they are regulated according to common sense. The answers are APA standards.

These standards were first developed by the American Psychological Association come to answer all these questions for manifest and establish standard forms for the presentation of written documents and thus comply with all the specifications that are needed so that it is not rejected by formal arguments.

In this post, We will explain everything you need to know so that you can present your documents according to the most demanding norms that exist today in matters of regulation of written documents.

History of the APA rules, why is it established as the standard for the presentation of written works?

With the purpose of facilitating the understanding of the different writings, a group of people whose professions were anthropologists, psychologists and professionals of science in business administration created in 1929 standards to meet this requirement. His objective was to find a set of precepts that can be fulfilled in all the writings and can be broad and can be adapted to any subject.

That is why They emphasized issues related to margins and formats that the document must haveThey also looked at its punctuation and abbreviations it should have.

How a table should be exposed

They established rules for citing references or “citations” As they read the text, they thought about how to construct figures and tables in an orderly way and also worked on the specification of the letter sizes that would be necessary to align themselves in this matter of presentation of written documents.

In this way they observed that the APA standards would be a guide regarding the presentation of different arguments or written communications, because it would help to have a consistent and solid style in the articles that would be presented in the future, fostering a writing style that eliminates confusion in terms of punctuation, writing numbers, many other important topics.

Thus arises, one of the most accepted rules worldwide.

What are the most important elements of the APA style?

Within the latest version that provides the APA standards, in its sixth edition it establishes that in order to comply with these parameters required by the standards, It is necessary to realize or keep in mind that the concepts that we will name you below must meet these requirements:


The sheet has to be 1 inch or 2.54 cm, on each edge that is its upper, lower, right and left margin it cannot be of another measure other than these, the ones we mentioned. In the case of indentation, five spaces must be established in order to start writing.

Margins established by APA standards.  Bleed 5cm


With regard to the Font or type of letter we can name as established the “Times New Roman“, Which is present in all the software that exists today. The size of it has to be number 12. Your alignment has to be to the left and your 2 line spacing.


This point is one of the most important and they make a reason for being of the APA standards, since when speaking of these norms it is known in advance that one speaks of a writing that is written and exhibited with respect to its references or citations very clearly.

There are many abbreviations, We recommend the most important and used, some of them are:

  • Supplement: “Suppl.
  • Translator: “Trad.
  • Part: “Pte.
  • Editor: “Ed.
  • Chapter: “chap.
  • Without date: “sf
  • Page: “p.
  • Volume: “Vol.
  • Number: “no.
  • Revised edition: “ed. rev.
  • Edition: “ed.

Within these and many other abbreviations we suggest that you be moderate when using them, since for the reader some are unfamiliar, thus generating some controversy when reading them. We present you only the most familiar ones, so it wouldn’t hurt to tell you not to add more than these to your list.

Page numbering

For this topic the rules have very specific considerations and are detailed, since the writings must be presented with the page that begins with the title or on the cover of the document and they must be located in the upper right corner.

When there are dedications or preface in a writing, they must also be numbered, but with one condition, they must have Roman numerals, that is, start with I, II, III, IV, etc. The numbers that are used for the rest of the writing have to be Arabic numerals, that is, start with the 1, continue with 2 and so on.

Paper size

Although it may not seem like it, this point is necessary so that there are no doubts when it comes to printing or saving the documents in a computer file. They must be the size of “Letter” in some computers we can find it as “Letter”, that is to say that the paper has to have a size of 21.59 cm x 27.94 cm or expressed in inches of 8 1/2 “x 11”.

What are the main advantages of using APA standards in your work?

As you may have already realized through this reading, present a document that comply with APA standards has its advantages. You will discover some of them with the use and adaptation of texts, but we want to point out which are the most important:


Complying with these standards results in having a writing and writing style in which all writers can organize and present their ideas in a clear, simple and concise way. Thus presenting a clear basis for the comparison between the works, being able to qualify them in a more objective way.


The users They acquire an easy reading comprehension when they are governed by the same type of norm or parameter, thus providing a reality known to its reader avoiding surprises and wasted time when delving into specific topics.

Helps scientific exposition

As the name implies, APA standards have an advantage in which scientific writing can be easily done since abbreviations and other writing points are fixed and can be compared with other publications. It also provides ease of reading for those who do not handle a topic exhaustively.

Quotes expressed correctly

When you need to write a writing in which you need to reference ideas from other authors, with the APA standards it is possible to gather and guarantee that the understanding of both the reader and the writer and the copyright are guaranteed. It is also possible to clearly extract from where the foundations on which they are talking at that time of the appointment were produced or based.

Advantages over other formats

APA standards have a great advantage over other formats. For example, the Chicago-style format in which ideas and writings are expressed in a broader way, thus causing a cumbersome reading when understanding the writings.

Steps to cite your works written in perfect APA standard according to the type of source

In this part of our research work, we will detail how you should cite in your written works each of the sources from which you obtained the ideas or information on which you rely:

Based on a book

You must write as follows: “Author. Year of publication. Book title. Place of publication. Editorial.”

Based on a magazine

You will write the quote as follows: “Author. Date. Title of the article. Name of the journal. Volume. Pages.”

Based on a newspaper

Your quote will look like this: “Author. Year of publication. Title of the article. Title of the newspaper. Pages.”

Based on an encyclopedia

The call of your appointment you will have to Show it as follows: “Author. Year of publication. Title of the article. Name of the encyclopedia. Volume. Pages. Place of publication of the encyclopedia. Editorial.”

Based on a book

When your quote has obtained it from a book, you will really put it like this: “Author. Year of publication. Title of the chapter. Name of the book. Pages. Place of publication of the book. Editorial. “


When you got a source from the Internet you have to express it in the following way: “Author. Year of publication. Title of the article. Date of retrieval of the document. Association that publishes the article. URL.”

Classification of citations with APA standards

Once we know how to expose our citations according to the source or place where we obtained it, it is necessary that we know what kinds of citations exist. Next, we will name the most important ones so that you know what each one is about:

Direct quote

It is to faithfully transcribe each word of the text in which we got the idea. We can also classify it as a short or long direct or textual quote. Many authors emphasize the expression of the emphasis in which their content is given, that is why we can also classify them according to this point.

Indirect quote

This is the name given to all those calls that are made to the writing when information is obtained based on a short summary of some idea that has been established in a specific place. That is, with this we paraphrase the author.

Quote quote

This is called the rreferences that are made to quotes that already exist somewhere and that can be textual or non-textual, with or without the author’s emphasis, as long as the original idea of ​​the first quote is respected.

Short quote

Place to write the references of a writing

As we already mentioned before, citations cannot be written anywhere in the document, they must be expressed in a specific way.

They must be organized at the end of each article and must be noted according to an alphabetical order by the author’s last name and must offer precise and complete information to identify and locate each of the sources that are cited in the text of reference.

Download Manual with APA Standards Latest Version

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will be of great help to more members of the community. Thank you! 😉

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