Avoid and Block SPAM Mail in Gmail and Outlook  ▷ Guide ▷ 2020

Who would not have cursed the moment he subscribed, you know when, to that bulletin of the forum that he consulted 10 years ago? Sure, being the case, more than once you have wondered how to avoid SPAM mail.

This is the correspondence we receive that we consider junk, that is, that it is not, at all, in our interest, that it is not part of a conversation and that, in most cases, you do not want to continue receiving.

If this is your case, know that in this post we address precisely this issue and We teach you to manage junk mail so as not to fall into fraud or have your trays saturated with useless content.

But … What is really the SPAM mail that reaches our inboxes?

We have all heard of SPAM on occasion, and not necessarily in the context of emails. It is simply the correspondence that reaches us at our email address (in this case) and that we do not want, which is why it is also known as junk mail or trash. It is usually massive and from unknown senders, with whom we do not correspond.

Clean email SPAM

It comes to us in two different ways:

  • We have not asked: In this case, our management has gone to the hands of a company for a reason that we have not consented to. There are people who are specifically dedicated to collecting addresses, either through chains, in surveys … Then, databases that someone has previously collected are bought and used to carry out marketing campaigns without the consent of the recipient, which rarely you are interested in what is displayed in the messages.
  • We have asked: Yes, you have very possibly requested that those messages be sent to you. Generally, the ways to do this are:
    • Subscription to a newsletter: Now it is fashionable to receive any file or a discount for subscribing to a site’s newsletter; We do it, we receive the gift and they already have a tacit way of involving us in their email marketing campaigns. You can also have subscribed years ago, out of interest, and neither remember or no longer enjoy that correspondence.
    • Subscribing to forum notifications.
    • Profiling: On many occasions, if not all, when creating a user on a site we are given the option to accept communication with us for one or other purposes.
    • Participation in contests: The method is the same; You give your email to participate but, on one site or another, it is indicated that you are giving your consent to be informed of offers, promotions, changes and others. Sometimes you cannot uncheck this option, participation implies acceptance.

The best thing, directly, is to eliminate spam, so that you do not suffer the possible damages that can be given and that are:

  • Loss of space on the account.
  • Difficulty consulting correspondence that is of interest to us.
  • Possibility of deleting messages that we do want to keep.
  • Infection of our accounts or computers by introduction of malware.
  • Bandwidth consumption.

Steps to protect ourselves and block SPAM in Gmail or Outlook email

Now it only remains to see what we can do to don’t get too much Trash mail to our address and, in any case, to manage it effectively.

In Google Gmail

The well-known email provider offers some options to detect spam and remove it easily.

Mark as SPAM

This option is given very easily:

Mark mail as spam in Gmail

  • Enter your Gmail account in question.
  • Now open an email received that may be suspected of Spam.
  • In the upper area of ​​the panel you will find several icons. One of them is an octagon with a closed exclamation point. Press it and you will immediately return to your inbox (or the folder where you were) and you will see that the email has disappeared (it is in the corresponding SPAM folder).
  • If the email corresponds to a newsletter to which you are subscribed, when you click on the icon, a window will appear asking you if you also want to cancel the subscription.
    • You have a button only to mark as SPAM.
    • Another to also cancel said subscription.
  • If you really have no interest in this content, we advise you to press the latter.

SPAM folder

In this you will find both the email that you have been sending and the one that the provider considers as spam.

Cancel spam mail in Gmail

You can access it by clicking in the folder column on the left, where it says “SPAM” and it has the same icon that we have already mentioned.

Automatically delete: First thing you will see it will be a notice indicating that messages 30 days old will be deleted from the folder automatically.

Delete all spam folder messages in Gmail

Mark as not SPAM

If you have been confused and have sent something here that does not correspond:

  1. Select the message in question from the box to your left.
  2. You will see that new options appear in the upper area. You can choose to:
    • “It is not SPAM”. You will return to the folder where you were previously.
    • “Move to”. It allows you to send it to the folder of your choice.
    • “Label as”. You can give it the label you want among those you have to categorize it, traveling with the rest, even create a new one.

In Microsoft Outlook.com (formerly Hotmail)

Outlook, which in addition to being an email provider has its client version, also offers some interesting options to help us avoid SPAM on the Internet and, of course, to manage it effectively.

Clean

The clean option allows us to handle the messages of a sender according to different options that we can choose.

  1. Go to the email you want to keep from the recipient in question (open).
  2. In the upper area you will find a bar with different options. Click on “Clean“.
  3. You will find four options related to emails from this sender. You can:
    • Move all messages from this recipient that you currently have in your inbox.
    • Move both the ones you have and the ones you get.
    • Keep the last of the messages received by this sender and move the others.
    • Move those that are older than 10 days.
  4. Next, you are given the option to choose the folder where to move them. Both those defined by webmail and those that you have created are included. Choose the one you want.
  5. Click on “To accept“.

Unwanted mail

It appears, having entered the email screen in question, next to the previous option, the cleaning option, in the upper bar.

Flag junk mail Outlook

By clicking on this button you can:

  • Not wanted. Identify that email as Spam:
    • By clicking on the button that indicates it. It will quickly move to the spam folder.
  • Identity fraud. By clicking on this option you are giving the notice that you have received, from that address, a message in which someone impersonates another person to scam you.
    • Click on the option.
    • A window will appear thanking you for the information and confirming that you give this notice.
    • Click on “Report” to end.
  • To block. With this option, you will stop receiving emails from this sender.
    • Push the button “To block“.
    • In the window that appears, you are asked if you want to block the sender.
    • Click on “To accept“.

Move: You can move to SPAM folder corresponding the emails you want, one by one or selecting several at the same time. There are two ways to do it; that yes, this does not serve for Outlook to work to consider the senders, in the future, as such, you only move them easily.

  • Go to your inbox.
  • Choose, clicking on the dot to the left of each email, to select all those you want to move to the spam folder.
  • Once all have been chosen, you have two ways to proceed:
    • Click on one of them, keeping the click pressed, and dragging to the folder in question (in the column on the left). You will see that they disappear from the main tray and, if you check it, they will have appeared in the destination folder.
    • Click on the top bar “Move toThere you will find the folders that you use the most (you can use a search engine to find the one you want or simply click on “All folders“to be displayed without exception).

Extra tips and tricks for cleaning your spam inbox

Other tips that we give you to better manage the spam you receive are:

  • Use different accounts. Have a personal account that you only use for your business and to communicate with acquaintances and create another that you use to create users and profiles, participate in questionnaires and contests, etc. Thus, this last account will receive the trash and your regular mail will remain clean.
  • Pass an Antispam program. There are softwares that analyze your mail and classify them by making inquiries to the RBL blocks, which inform about the names of the servers that send these SPAM messages.
  • Unsubscribe from newsletters. The newsletters you receive give you the option to unsubscribe. They usually do it in small print and at the end of the content, where the option is not too visible. You just have to click and, depending on the site, you will not have to do anything more than confirm, you may be taken to a small form, etc. But, come on, you have the option.

And, if you can’t find it, you can always go to the company’s website from where the emails are sent to you and there you just have to find a contact form to ask how and to whom it corresponds, to unsubscribe.

  • Do not accept corporate communications. When you participate in contests or simply when you create a profile on a website, you have the option of not accepting communications. Be careful because the option to either not accept them or to do so must be in view (generally it is pre-marked to, if you are not smart, give your consent when accepting).
  • Do not participate in chains. They are no longer in fashion but we can still see them and their only objective is to capture addresses (that appear when forwarding) to create a database, sell it and use it so that whoever buys it sends these emails that we do not want to receive.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will be of great help to more members of the community. Thank you! 😉

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