Configure PowerPoint Presentation  Step by Step Guide ▷ 2020

Nowadays, PowerPoint is still one of the most recognized software in the office environment, considering that it is one of the tools in the suite of Microsoft most widely used worldwide. Well, by default, it consists of the program used to create slide-based presentations that allow you to enter any type of content.

As a consequence, this software Microsoft provides the necessary tools to insert text along the slides, edit and format them. As if that were not enough, it also allows you to enrich the presentations through visual and audiovisual elements, such as: images, animations, graphics, music and videos, for example.

Added to that, thanks to the versatility and flexibility that characterizes PowerPoint, users have the power to configure your presentations with complete freedom. Which guarantees a high level of customization and provides a truly optimal user experience. To know what are these settings and how to configure them, we invite you to read this post.

Learn step by step how to correctly configure your presentations in PowerPoint

While it is true, the options configuration of your PowerPoint presentations, are very useful for couple the creation and playback of your slides, according to your requirements. Thus, in order for you to be able to carry out said configuration correctly and in a timely manner, you need to know what are the available options and how do you have to handle them.

For this, first of all, you must keep in mind the steps to follow to access the configuration window in PowerPoint. In this case, it is essential that you enter the file PPTX to adjust and then, click on the “Slide Show” tab which is available on the ribbon. Then in the Configure group, select “Slide Show Settings.”

At that time, the following options will appear:

Learn step by step how to correctly configure your PowerPoint presentations

Presentation type

Presentation type

Refers to the first section available in the window “Configure presentation” and, basically, it allows you to choose between three existing selections to define how your presentation will be viewed by the public.

In this sense, you can choose any of these three alternatives, just by checking its box:

  • Done by a speaker (full screen): It is an ideal type of presentation for expose your slides to a live audience. Since, the speaker is in full control of the development of the full screen slide show. That way, you can run it manually or automatically, interrupt the presentation, record a narration while the content progresses, and more.
  • Browse individually (window): This is an option that mainly allows attendees to observe the presentation by means of a CD, the hard disk of a computer or through the Internet. This, from a window that can be accompanied by a scroll bar.
  • Examined in exhibition (full screen): If you need to make sure that the presentation in question progresses in a loop so that users do not have the possibility to modify the development of all the slides, this type of presentation is perfect for you. Which, in general, is used in the stands.

Show slides

Show slides

Using this section, you have the possibility of define which slides you want to show to viewers. So, you can choose “Everything” if you want to show the presentation in its entirety. On the other hand, if you prefer to establish a kind of range based only on those panels that will be presented, there are several options.

You have to rely on the second option available to indicate the numbering of the first and last slide in the “From” and “To” bars, respectively. On the other hand, via “Show slides”, you can also choose to present the personalized programs that you have elaborated through the original presentation of PowerPoint. This, selecting “Custom Presentation”.

Presentation Options

Presentation Options

It consists of a section through which you can enable or disable different options based on presentation, depending on your requirements. These options are decisive in order to customize the way your slides will be displayed and establish the control you have over them.

Thus, you can check or uncheck the following boxes:

  • Repeat the cycle until the Esc key is pressed: Serves for loop through your presentation. In this way, it will continue to play automatically and indefinitely (even when it has finished). Which will only stop once you press the Esc key on your computer.
  • Show without narration: It is the option that allows you to specify which narrations have to be shown during a presentation. Usually it is not marked.
  • No animation: If you prefer your presentation to be animated, you must not select this option. Whereas, animations are visual effects that are applied to the objects present on your slides.
  • Disable graphical hardware acceleration: A graphics accelerator is a type of video adapter that contains its own processor to increase performance. Therefore, if you want to optimize the performance of your presentation, you do not need to activate this option.
  • Change the pen color: In this option, you have to click on the down arrow of the small box to select the color you want to give to PowerPoint’s pen feature.
  • Change color of laser pointer: Just like the previous option, at this point, you can also change the color of the program’s laser pointer to further personalize your presentation.

Slide preview

Slide preview

Refers to a section of the window “Configure presentation” that, quite simply, has two options available from which you have the possibility of set the duration mode of your presentation. In such case, you can check “Manual” to define, for yourself, the time in which the presentation will be played. But, if you want it to play automatically, all you have to do is click on “Use saved slide intervals” (by default, it is the one used).

View on multiple monitors

View on multiple monitors

Since, usually, the exhibitors who prepare their archives of Powerpoint rely on a laptop and projector to display their presentation and hold the exhibition, they must select where they prefer to see their slides. Due, via “Slide Show Monitor”, it’s possible select “Automatic” or “Main Monitor”.

In case you choose the option of Main monitor, you will have the possibility to view the presentation on the computer and define its resolution. On the other hand, if you choose to view it from the projector, You will have to check the box “Use moderator view”. Finally, to save all the changes made in this configuration window, you simply have to click the OK button.

Tips for making better PowerPoint presentations

Tips for making better PowerPoint presentations

Beyond specifying a custom configuration for your presentation in PowerPoint, it is also decisive make use of certain recommendations or tips with which you can create presentations with a professional touch, in a simple and effective way.

Therefore, below, we highlight three points that you must keep in mind to make the best possible presentations:

Sort the content

While it is true, a PowerPoint presentation is like a story. This is why it is important that you show an introduction, a plot, and an ending accordingly. In that sense, it is recommended organize content by grouping the topics to be covered, in an insightful and consistent way.

Therefore, when creating your slides, you need to choose create a detailed script about all the information, data and elements that you want to present throughout your file. You can even reorder the slides to make sure of this once you’ve started crafting so that they make more sense of each other and ensure optimized continuity.

Use high-quality images and graphics

Another interesting point to make the best presentations in PowerPoint, consists in enrich content through images, graphics or visuals that provide the highest possible quality. Since, beyond presenting excellent content, it also it is valuable to illustrate your presentation to attract the attention of the spectators.

For that, you can download royalty-free, free and quality images through the numerous image banks operating on the web. Even using a good camera, you can create your own images in order to guarantee complete exclusivity. Otherwise, regardless of the content of your presentation, you are likely to make a bad impression on the audience.

Be balanced with design

Design is also an essential parameter to qualify a presentation as good or bad. Therefore, it is important that you achieve a balance in the design of your slides, so that these are uniform and look professional. To do this, focus on using the same sizes, styles and fonts throughout your presentation.

Additionally, it is valuable that choose the colors to use well, since these have the ability to cause certain subconscious reactions in the audience. Indeed, choose a good color combination, no need to be outdated, monotonous or repetitive. In any case, try to be extremely original and focus on modern styles for the design of your presentation.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will be of great help to more members of the community. Thank you! 😉

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