COPY and PASTE in WORD  ▷ Step by Step Guide ▷ 2020

Microsoft Word is one of the most used tools when making any type of document. It is a program that is found in most computers and that allows you to perform various tasks such as writing texts, monographs, articles, reviews and others, in an orderly manner. This has a very complete toolbar when executing tasks in it, where you can choose the font format you want to use, color, number, line spacing, insert images, tables, charts, create graphic elements and more.

In the field of preparing Word files it could be the best option, either to add jobs that come from your web browser or from some other site. Beyond the above, in this You can use the actions of copying, cutting and pasting information found on the internet, keeping the destination format or the one you have established.

To do this you can use different methods, either by keyboard commands, by mouse functions or by the program’s own menu. If you want to know a little further and discover how to copy and paste text and images without losing your style, continue reading what we have prepared for you.

Steps and methods to copy, cut and paste in Word without losing formatting

  • Do you want the selected text or image to keep the same appearance it had?
  • Looking for it to take on the appearance of text adjacent to its new location?

If this is what you want, you can do it without any problem, for this you just have to apply the copy and paste functions in a special way. In this part you will see how you can do it in different ways with their respective reference about how they work.

Keep the original text appearance or change

The text that you are moving or copying may contain a different font, have bold, italics applied, and may even have images or special characters. If you wish, you can copy everything without losing the original format or modify it to your liking so that it fits the document you have in progress.

  • If what you want is move content, select the information you want to cut and press “CTRL + X” to move the content.
  • If you don’t want to move it, if not copy the information, you must press “CTRL + C” to duplicate.
  • Later you will go to where you want to enter the text that you are moving or copying. For the information to appear you just have to press “CTRL + V” and it will be pasted where you have selected.

Paste in word

  • When you paste the content, you will see that an option will appear “Paste special”. There you can choose what type of paste you want.

special paste options

If you do not see this section, it is because the editing option is deactivated, in that case you must do these steps:

  • In Word 2010, 2013 or 2016 you only have to access in “File> Options> Advanced”.
  • In Word 2007, You must enter the section that appears the button “Microsoft Office> Word Options> Advanced ”.
  • You will see that applying either of the two options will take you to a pop-up window.
  • There you will have to look in the selection of “Cut, copy and paste” and check the box that tells you “Show paste options button when pasting content.”

set paste options in word

  • Having already selected the box, you only have to click on “To accept” and your role will be active.

The paste special functions include the following:

  • Keep source format or keep source format: With this you can keep the text as you copied or cut it from its point of origin.
  • Match target format: With this option you can make the information that you are passing when pasting it acquire the same font and format that you are using in the document.
  • Keep only text: Even if you have copied images, numbers or some other context, it will be lost and only the text will be preserved.

Enter an image in Word format

To insert an image in Word is very easy, you just have to know how to make sure it is inserted correctly. If you have some text near where you are pasting it, you may cut part of it or if it is smaller you may have a lot of space between one and the other. But in this part we will explain how to make it fit the content.

  • To successfully add an image, you must place the cursor where you want it to be positioned and go to the toolbar and click “Insert” followed by “Image”.

Insert word image

  • From the files on your computer, you are going to select the image you want to attach to the document.
  • When this is added it takes you directly to the default settings so you can make some changes if you want.

adjust image word

  • From there you can cut it, change the brightness, contrast, crop it, apply effects, adjust it to the text and other things that you require to make it perfect.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will be of great help to more members of the community. Thank you! 😉

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