Customize Gmail Inbox  Step by Step Guide ▷ 2021

The inbox of our email in Gmail is a site with many functionalities, which have been developed so that the time that users spend in reviewing their daily affairs is used in the best way.

There are very few users who truly make use of the full potential of a tool as used, as well known and above all as required as this particular email is,

Therefore, if you as a beginner user are looking for improve the work environment or the mailbox received from your mail, This article will be of great help, as it includes detailed information so that you can properly customize your account.

Learn step by step how to fully customize the inbox of your Gmail account like an expert

Join us in the development of this list of steps that will help you learn to perfectly customize your email inbox.

Let’s see below:


This term refers to the number of items displayed on the mailing list, In Gmail We have 3 types of density that adapt to user preferences. To access the area of “Setting” density, just click on the cogwheel located at the top right of the screen. Just above in the menu that is displayed we will find the section we are looking for.

Default Density

Default Density

This is the configuration that comes by default and allows us to see a reduced amount of emails. This is because for each item in the list, we can see all its properties, for example, If it is an email that carries some attachments, we can view them and even download them without opening the message.

Normal density

Normal density

People who have normal density selected will be able to see almost the same amount of items listed in their inbox as before, but now the details of each of the items will not be visible. This can certainly give your mailbox a cleaner look.

Compact Density

Compact Density

With compact density, it changes by significantly increasing the number of emails you can view on the screen. Therefore, this is the perfect option for those who are interested quickly verify all the information they have in their account.


The next point to consider to have an inbox appropriate to our preferences are the background themes. To do this, first click on the wheel “Setting”, which is located at the top right of the screen. As the second section of the drop-down menu will be the themes, there we can see and choose any of those that are presented. We can also click where it says “See all”.

See all topics

This action It will display a floating window and here you can choose one of various types of themes with solid colors, landscape images and even some of them are animated.

Inbox type

We will find this section after accessing the gmail drop down menu, by pressing on the gear wheel. Scrolling down will be this option with the name of “Types of received”, there we will immediately notice that there are 6 of them.


Types of Received

It is selected by default and brings with it the possibility of customizing it by clicking on that option. But we will see this in greater detail in this same entry below in the section of “Categories”.

Important first

important first

This is the second option in the tray types and basically it is in charge of showing first all the messages that you receive labeled as “Important”. Which you can recognize by a small yellow symbol in the shape of “Hashtag”.

Not read first

Not read first

Thanks to this configuration you can always have at the top of your inbox all messages that you have not yet opened.

Featured with star first

Featured with stars first

With this type of tray it will be very easy for you to find all the messages that were classified as highlighted by you or by the senders. Additionally we have two more types of trays that must be customized to suit the user, these are “Priority” Y “Multiple Receipt Trays”.

Reading screen

This type of customization You get it in the same way in the drop-down menu of the configuration Gmail. Here you are presented with 3 options.

Reading pane

No divisions

Is he conventional style that we already know from Gmail, where to be able to read a message we must open it in another window by clicking on it.

To the right of received

Is second option presents us with a panel right next to the mailing list. By clicking on any of these we can view them in that space.

Below received

This option It is similar to the previous one, in the same way it serves to save space and time allowing you to read emails just below the message list.


If you decide to activate the option to group emails by conversations, you will have the possibility to see all the messages you have with a single person or a group of people in the style of a chat. You get this option at the bottom of the entire drop-down menu of the mail settings. Just select it to enable it.

Conversation View


They represent the tabs that show you the messages. By default there are 3 visible which are “Main”, “Social” Y “Promotions”. To customize them we must click on the configuration gearwheel and then go to “See all settings”. Then you have to enter the tab “Received” and choose the type “Default”. There we will see the 5 existing categories:

Categories of received emails

  • Principal: includes all kinds of messages and conversations between contacts.
  • Social: here all the emails referring to your social networks will be displayed.
  • Promotions: In this part you will see all the promotions of those providers and content creators to which you are subscribed.
  • Notifications: This list is very useful to view all kinds of alerts generated by invoices and bank account receipts.
  • Forums: Finally, this section shows all the messages that are sent in large mail groups of which you are part.

You may choose which ones you want to be displayed on your main screen and which ones not according to your convenience.


The Tags are a much more versatile way of cataloging emails. In the previous section we could notice that categories can be enabled or disabled, but never create or edit, this is not the case with tags.

You can tag messages according to your needs and then be able to see only the list with emails of that nature:

  • In this case you must be in the inbox and mark the emails individually with the selection box.
  • Once this is done, several options will be displayed in the upper bar, among which this “Tags”.
  • A small tab will appear where we can instantiate new labels with the button “Create a new one”.

Create a new tag

  • We type the name and click on “To create”.
  • Now in the left side menu we can enter whenever we need to on the mailing list with the newly created label.

View labels

  • If you want to manage them, you need to click on “See all settings” from the right menu.
  • Then we enter the tab “ANDtickets “ At the bottom we will find the options to create, modify, delete and even hide labels according to our preference.

Manage tags

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thanks! 😉

Anabel Hernandez

Author: Anabel Hernández

Graduated in public relations and advertising. My skills are social communication, marketing and digital advertising. Internet is my 2nd home.

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