If you have previously worked with other Microsoft programs, then you must be a little familiar with the quick access toolbar, since each of the programs the office suite has one of it. It is intended to help each of users to execute different actions quickly.
That is how Access It also has one of it, which is very useful when working with a large amount of data, especially when wanting perform functions as the redo, undo, save, quick print, preview, among others. It should be mentioned that this element usually appears by default with only some of its functions available at first glance.
This is how each of the users has the opportunity to customize this item, that is, you will have the opportunity to put in quick access those functions you use the most, what will allow save time when working on the program. That is why here we are going to teach you how to customize this toolbar, To do this, follow in detail everything that we will teach you below.
What is the Access Quick Access Toolbar?
As mentioned above, this element has become a symbol of all applications of the Microsoft office suite, it is a quick access toolbar which, as its name implies, will allow users to run certain functions quickly, without the need to be accessing any of the tabs or menu of program functions.
It usually appears with some default functions, maybe they are not the ones you use or need the most, but luckily, this item is customizable so that the user can customize it as he wants. There you will find a variety of separate commands also found on the ribbon. It should also be mentioned that the bar can be moved in only two possible locations and new commands can be added to it so you can access them quickly.
Among some of the details that should be taken into account about this element, the following can be mentioned:
- Item size cannot be increased, so the size of the buttons will always remain the same. The only way to power increase button size is by lowering the screen resolution.
- Is bar is displayed on a single line, so it will not be possible to show it in several.
- You can add new commands to the bar, this with the aim that users can have the commands they use the most there.
Learn step-by-step how to customize the Access Quick Access Toolbar
The procedure for customize the Access Quick Access Toolbar It is very simple, here you will have the opportunity to have those functions that you use with more frequencies and have a complicated access. In this way, you can get a quick access to them and save time when executing some commands, which can be translated into a better performance when working on the program.
In accordance with this, here we teach you how to customize this Microsoft Access element in an easy and fast way:
Relocate the toolbar
As already mentioned earlier in the post, there are only two ways to change item location, one of her is in the top of the window where it usually appears out of habit, and the other location that can be given is that it appears below the options bar.
To do this, you must follow these steps:
- The first thing will be to click the arrow located in the tool bar, this button usually appears at the end of the element.
- Once selected, a menu with various commands, right at the end of the menu you will find the option to “Show Below Ribbon.”
- When you have selected it, automatically the element will move you, as you can see in the image it is now located below the ribbon.
- To return her to her original location, again you must select the arrow located in it and there the option of “Show above the ribbon” this will make it reappear at the top of the window.
Add more commands
Another way to customize this bar is adding more different commands than all that appear there, As we have mentioned, this bar has some functions by default, but only some of them appear with the quick access. However, you may need add some other function that you use frequently and that does not appear in that menu.
For this you will need to perform these steps:
- The first will be select arrow located at the end of the bar to open the drop-down menu.
- Then select the option “More commands” located near the end.
- Once selected, a new window will appear on the screen, in this case it is the “Access Options ”.
- As you can see they appear to you two panels, at left side panel you can find all available functions what can you add to toolbar, and in the panel on the right side of your screen will appear the commands that are in the shortcut of the bar.
- In this case, you simply have to select the commands you want to add and click “Add” in this way you will be adding new functions to the bar.
- Similarly, if you have any function in direct access that you don’t use and you want it remove, the process will be the opposite and in this case you must click on the option “Remove”.
As has already been mentioned, the toolbar is made up of several commands, but it only usually has some of them in direct access and in many cases these we don’t use them very often.
That is why here we are going to teach you how to change the direct access functions so that you can have those you need the most, to do this, follow these instructions:
- Again you must select the bar arrow to bring up the options menu.
- As you can see they only appear three selected commands, which are the three that appear with access direct, in this case you must select some of the other commands that appear in the list so that a direct access to them is also created, here be sure to select those that really need. In case you do not want to continue having some of the selected ones, simply One-click deselections.
- Once added new shortcut functions, now the toolbar will look like this:
This way you can start customizing your toolbar and have there all the features and tools you really need, this will allow you save time and improve work performance on your databases.
If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will be of great help to more members of the community. Thank you! 😉