For about 20 years, Emails have become a very important element for communication between people, companies and between both, which makes these acquire a remarkable dimension, since many things can depend on the information they possess.
Now, emails are usually received or sent in various formats, depending on what is needed. PDF files are undoubtedly one of the most used both for maintaining quality and for storage capacity.
In this guide we are going to teach you how to convert your emails to PDF, as well as the benefits that this brings, the steps to follow to download emails from Gmail and the best extensions that you should use to perform this procedure.
What are the benefits and what is the use of downloading an email from Gmail as a PDF?
In this section we are going to talk about the benefits and what is the use of downloading emails via Gmail in PDF, since being clear about these aspects will help you a lot in terms of handling important information, and thus avoid losing or deleting an item. It should be noted that, depending on the pace of work, you can receive between 100 and 200 emails a day, which is why it is advisable to use a safe format to save everything we want.
Next we are going to show you the benefits and the importance of safeguarding email information in PDF:
Among the main advantages we have:
- You can save the information on your PC or device, and observe it at the time you see fit.
- Has large storage capacity both characters and images.
- Visualization of the files is great quality.
- Has a unlimited number of downloads.
In addition to these advantages, it is also very useful if you have problems with the internet or are in a place where coverage is poor, since when saving the files and emails in Pdf You will not need this element to use it.
Learn step by step how to download a Gmail email in PDF from your Google Chrome browser quickly and easily
This process is simple, there are several ways to do it. It is important that you are clear about the emails you want to convert so that you already have the information in your Gmail inbox.. On the other hand, it is not necessary that you choose those that are larger or smaller, since as we tell you, PDF is an application that can store all kinds of information, this procedure will only take you a couple of minutes and its execution is extremely easy.
There are two ways to perform this transformation, by “Duffel”, and “Gmail Multi Print” which we will see below:
Duffel is an application that you can add to Google Chrome, which allows you to convert all your emails to the format Pdf in just a matter of seconds, plus to use it you must add an extension and the process will be successful. On the other hand, it weighs very little, which means that its size does not bring problems to your memory or hard disk, which for many people represents a great relief, especially if they have a low-spec equipment.
In this way, we are going to show you how to convert all your received files to PDF using this wonderful tool:
- You should add the extension to Google Chrome.
- This extension must be installed in the browser toolbar.
- Later you must go to your Gmail email and select the email you want convert to pdf.
- Selected the email, locate the bar labels, right there the icon with the figure of a “Bag”Press it, and the email will automatically be converted into a PDF file and ready for download.
With Gmail Multi-Print
It is the most common way to convert emails from Gmail to PDF, it is quite easy to execute and in which you can choose the information you want and make the transformation of it, giving you the opportunity to store it in this format. In this sense, the platform is designed to carry out all this process, from any device, without the need to download extra programs or applications, since it contains all the tools so that you can achieve it.
Now, we are going to show you step by step how to convert your emails from Gmail to PDF using Multi-Print:
- In Gmail inbox, choose the email you want turn into.
- In the upper right, you are located where the “Three vertical dots”, displaying a list of options, pressing the button “Print”.
- Automatically a box will appear where you will see the preview, and on the right a section with name “Destination”, right next to a notice with the name “Save as PDF”, and at the bottom the button “Keep” press it, and the mail will be converted quickly.
- Too You must take into account the place where the information will be stored, you will see this option when you are saving the mail, it can be in a “File”, in the section “My downloads” or in another place that you think is convenient.
List of the best Chrome extensions to download Gmail emails in PDF format
exist many extensions that will help you convert your emails to PDF using Gmail, all have a high quality, and make your emails retain their original characteristics.
The best extensions are:
Save Emails to PDF
Is an ideal extension to convert very important files such as blueprints and documents, it is very reliable since it is capable of create a backup of all your activities, in addition to working with any platform.
It is downloaded as follows:
- Then press the button “Add to Chrome”.
- After the download will automatically be added to your toolbar.
- Enter the gmail tray, choose the emails to convert and press the right button, there will appear a list with several options, select “Save and send to PDF”.
- You will be able to see a preview of the selected documents, press “Keep” and voila, you will have converted the file to PDF.
Convert Gmail to PDF
Is a fairly reliable and widely used extension, its latest update brings very striking details that add quality to the images generating lightweight and easy-to-send files.
It runs like this:
- Through this website you can download the extension.
- Go to your Gmail tray and select the email to convert.
- Then two buttons will appear at the top right, one color blue and other Orange.
- When using the orange button, the application will automatically eliminate those elements that may not be so useful in the document, such as stripes or shadows.
- While the blue button allows you to save the entire file as it is originally structured, so it can be converted to PDF.
- Press “Turn into” and the process will be carried out quickly and safely.
Save Email Template
It has the ability to store documents in any format, it is ideal for marketing and other activities, you can use this extension in this way:
- Choose “Save Email Template” Y add it to chrome.
- After download, it will install the extension on the Google Chrome toolbar.
- Enter your Gmail tray, select the email, press the button “Download” and several options will appear, select “Save as PDF” and voila, the mail will be converted and ready to be used whenever you want.
Print Friendly & PDF
It allows you to download and print emails from Gmail, once they are converted to PDF, it is very easy to use, allowing you to eliminate elements that are not very useful, it is used as follows:
- Open the Gmail tray, select the email, copy the Url of it and look for the “Extension” on the toolbar.
- Paste the URL, and automatically all the email information will appear, giving the possibility of making modifications.
- Once you have made the modifications you want to make, you can convert information to PDF, in a fast and reliable way.
If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thanks! 😉