Form Format in Word  Step by Step Guide ▷ 2020

The forms are tools that you must know perfectly if you want to become an expert in Microsoft Word. We make this claim because they are very useful elements when you want to draw in the middle of the document.

There are different types of objects that you can use without limits. But the problem that occurs when using these functions is their editing. You can make a large number of combinations that will leave your writing perfect.

If you know how to do it, we ask you to continue reading this post. We will show you the operation of all the tools that you can use in detail. Check out!

What is a shape format in Word and what is it for?

The shape format in Word is a drawing or figure that is found natively in the program. They are autoforms that are used to graph different styles of illustrations. They have the advantage that they can be perfectly adapted to the text.

In this way, an efficient and agile tool is obtained, since few steps are needed to incorporate it into the document. These shapes are widely used in flowcharts, org charts, and custom form design.

What is the difference between the format of shapes and images and texts?

Shape formats are shapes that you can use by default in Word. They are characterized by allowing texts within their fillings. Instead, An image is a file or photo found on the Internet or on the processor. You can change several aspects, but not as many as the forms. You will also not be able to write on the images, unless their design allows it.

Instead, the text format is the most used in a Microsoft Word document. It is represented by means of writing and its size, appearance and shape can be modified.

What are all the types of shapes that can be inserted in Microsoft Word?

What are all the types of shapes that can be inserted in Microsoft Word?

The types of shapes that you can find in a Microsoft Word document are:

  • Straight and curved lines. You must bear in mind that the size of the same will be granted by means of the mouse. You can work with or without the arrowhead.
  • Rectangles. You can choose a variety of these figures that will change their angles.
  • Basic shapes. The text box (in which you can write directly and has no fill), the cube and the cylinder stand out. These will help you make flowchart drawings, among other things.
  • Block arrows. When you need to work with arrows to present a sequence of ideas, you can choose different designs. In some models you will be able to write inside the forms.
  • Equation forms. It is ideal for handing students work with algebraic signs.
  • Flowchart. If you are one of the people who works with this type of administrative tools, you need to have all these forms. You will have all the basic shapes that are used in this type of chart.
  • Ribbons and stars. These types of tools can be used when you need to highlight a main idea in the middle of a graphic.
  • You will be able to choose a good number of objects that you can use to represent conversations or thoughts of characters. They are also useful to highlight some data or make clarifications.

Steps to set the shape format and style your objects in Word

We will show you below the steps you must do to work with objects that you insert into a Word document. You must bear in mind that, for them to be activated, you will have to have the shape selected.

Let’s look at each function in detail:



The tools that you will find in this group of functions are:

  • Form filling: You should use this function when you want to change the shape’s default blue background. For this, you will have to select “Theme colors” O well “Unfilled” in case you want the filling to be transparent. You can also expand the color palette.
  • Shape contour: all shapes have a preset outline. If you want to change the color of this line, you will have to click on “Theme colors” or “Standard colors”. You can also erase the contour by pressing the function “No outline”. In addition, you can edit the thickness and line style.
  • Shape Effects: if you work with this function, you will modify the appearance of the shape. You can include shadow, lighting, reflection, soften the edges and give them a 3D effect. So that you can choose the one you like the most, we recommend that you press one by one until you find the one you need.


With WordArt you can use different functions. Let’s see what they are:

  • Text fill: you will have the possibility to change the color of the fill of the letters. To perform this task, you will have to choose from the menu that will be displayed when you click on this tool. “Theme colors” Y “Standard colors” are the options you have available. You can also remove the filling.
  • Text outline: As with the shape, words also have a line that delimits their area. If you prefer, you can modify the color and thickness or change the line style. For this, you will have to click on the different options that you have available. In addition, you can also remove the outline.
  • Text Effects: If you want to give the letters of the text a different appearance, you can use this tool that will allow you to add shadows, reflections, 3D effects and lighting. You will also be able to modify its alignment so that it has waves. You can do this if you press the function “Transform”.


The functions that you will have to choose from in this group are:

  • Text direction: this function will help you to generate another orientation to your words. You can choose if you want a 90 °, 270 ° turn or leave them horizontally. In case you press the tool “Text direction options …” you will be able to choose the degree of inclination and to which sector of the document you want to apply this modification.
  • Align text: With this tool you will be able to accommodate the text within the shape at the top, bottom or if you wish in the center.
  • Create link: is a very useful function when working with text boxes. If you have 2 or more boxes, you can start writing in one box and then continue the text in the next one automatically. That is, the surplus you have in the first box, you can place it in the other. For this, you will have to click on the first illustration, then select the function and then choose the second box.



In this group you will have the following options to use:

  • Position: Word by default keeps the location of the shape in the center. If you want, you can change to any side you need. If you click on “More design options …” you can choose the location by entering the centimeters you want.
  • Adjust text: you can choose where you want the words near the figure to appear. You can choose between centered, narrow, transparent spaces, up and down. You will also be able to choose for the text to appear in front of or behind the figure. If you click on “Modify set points” you will keep the shape in shape, but the words will be formatted according to the lines you set. Finally, you can keep the figure in the same place on the page, no matter how much you add or remove texts. You can do this by clicking on the function “Adjust position on page”.
  • Bring forward: if you click on this option you will make the object rise in position. That is, it will be placed in front of other shapes, so it cannot be covered. If you want the figure that you have selected to start in the first place and never be covered, you will have to click on “Bring to the front”. Instead, if you click on “In front of the text” you will make the text be covered with the illustration.
  • Send Backward: this function is the inverse of the previous one. It will allow you to place the figure behind others or at the end of all. For this last option you will have to click on “Enciar at the bottom”.
  • Selection panel: This tool is a bar that will appear on the side of the page. It serves to have a frame of reference of all the forms that you have in the document. Just by selecting the list, the system will take you to the location of each form.
  • To line up: If you want to align the objects one in relation to others or taking the margins as a reference, this is the tool you will have to use. You can align them to the right, left, up, down, etc. You can also distribute the shapes vertically and horizontally. Lastly, you can use grid lines and alignment guides.
  • Group objects: When you work with 2 or more objects, you can group them to form a single set, and thus you can move them in blocks. You can also ungroup them. To do this task you will have to select all the elements that you want to join.
  • Rotate objects: His name says it all. This function will allow you to rotate the shapes at different angles so that they are as you like.



With this tool you can enlarge or decrease the size of the object. To do this, you will have to write the centimeters you want both height and thickness. If you click on the arrows, you will see how the shape you inserted gradually changes in size.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will surely be of great help to more members of the community. Thank you! 😉

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