Header and Footer in Word  Step by Step Guide ▷ 2020

When you need all the sheets of the same document have the same header or footer, you will need to use a tool that is available in Microsoft Word for this function.

You can incorporate, in these 2 areas of the document, texts, images and boards. In this way you will achieve that the printing of the sheets of your writing has a professional and neat appearance.

If you want to know how you can get jobs done as an expert in document writing, we invite you to continue reading this article. You will know how to insert page numbers and many more elements easily.

What is the header and footer in Microsoft Word and what is it for?

The header and footer are at the top and bottom margins respectively of a sheet. They are areas in which texts or images can be entered so that Microsoft Word repeats them throughout the document.

You can also insert page numbers with different types of formats. This tool makes the layout of the writing work comfortable for the writer and readers.

What are the differences between header, footer, and page number?

Many people are confused between these three concepts. The header is the area at the top of the sheet in a Word document. It allows incorporating different designs of fonts, numbers and you can also add logos, sheet number, as well as date and time. To enlarge or reduce the area of ​​this tool it is necessary to use the vertical ruler.

As with the header, the footer is an area that is repeated throughout the document and you can incorporate the same elements as in the upper area of ​​the sheet. The only difference between these two concepts is that the footer is at the bottom of the sheet.

The page number is assigned automatically by Word and can be located in the header or footer, being preferable to always do it in the last option. From this we can conclude that the footer is part of one of the two areas that we have mentioned and is not independent of them.

Steps to set the header of a Word page easy and fast

Steps to set the header of a Word page easy and fast

To configure the header of a footer you will have to go to the “Insert” menu and then follow these steps:

  • Go to the role group “Header and footer”.
  • Click on the tool “Header”.
  • A menu will be displayed where you will have the option to choose if you want to have white, with three columns, to insert the title of the document or to do it through bands.

When you choose some of these four options, Word will automatically redirect you to the header area and you can incorporate all the data you need. If you have chosen by means of bands you will realize that you will have in an orderly way different lines to incorporate the text or the other elements that you want. The same happens when you have used the columns option.

In case you decide that none of these options is adequate for you, you can go to the bottom of the drop-down menu and click on “Edit header”.

In this function you can choose if you want enlarge or decrease the size of the header. For this you will have to go to the section “Header” and modify the distance by entering the centimeters you want. You can also do it by means of a vertical ruler.

Another option you have is if you want enter the date and time to the document, so that when the sheet is printed, all that information appears. If you want, you can add the name of the author, the file name, as well as the path to access it. You can also include the ownership of the document and if it is an administrator, an author and the category, among many other options.

You must bear in mind that each time you press “Header and Footer Tools”, all the functions that you have for the rest of the document will be displayed and activated. Therefore, you can incorporate images from your computer or the Internet, tables, change the format of letters and also insert shapes or SmartArt.

Learn how to set the footer in your Microsoft Word documents

Learn how to set the footer in your Microsoft Word documents

To configure the footer of a document follow this guide:

  • Choose “Insert” and click on “Footer”.
  • As with the header, you will have different predesigned options that you can work with if you choose one of them.
  • In case you prefer to configure your own design, you will have to click on “Edit footer”. A menu will open with which you can work with all the tools that you have available for the rest of the document.
  • In this way, you can incorporate date and time, images, tables and all the elements that you consider necessary for your work.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thank you! 😉

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