Image Format in Word  Step by Step Guide ▷ 2020

Word being such a useful tool that it is common work with graphics in this document class. But few people are aware of the scope of the image format functions that this processor has.

In order to get the most out of image editing, within a text, you should use the Image Tools function. Which contains a wide variety of settings to help you work like a pro.

So, it will be necessary that you know well all the secrets that this powerful Word tool has, which you can discover in this article.

What is an image format in Word and what is it for?

The format of an image is a set of tools used to give a certain style to a photograph that has been inserted in the text. In this way, the color can be adjusted and different artistic visions can be granted. It will also be possible to incorporate effects to the images and establish a certain position within the sheet.

It is a useful tool when you need images to have a certain look that is consistent with the wording and that they can reinforce the idea that the text has so that the reader feels comfortable and attracted by the illustrations.

What are the differences between the formatting of an image and that of a text in Word?

Image formats are related to the color and effects that illustrations can have. As well, it also offers the option to add borders of different color and thickness. It is dedicated to the position that the image will have on the sheet and the possibility of modifying the margins in the printing area.

Instead, text formats are related to the type of font, the color and size of a title (and the rest of the paragraphs) within the document. In addition, it takes care of the type of typography that can be applied, for example, the location of a shadow or what variety of lighting each letter will have.

Steps to configure the format of an image in Microsoft Word

In order to configure the format of an image you must first insert it and then you will have to select it. This will automatically activate the function “Image tools”, which you can see next to the name you gave the document.

When you click somewhere else in the text, this feature is automatically disabled. So that you know in depth what the format of an image is about, we will analyze it by group of functions. You must bear in mind that you will have to click on the tab “Format” so you can work with all the options.



In this group of functions you can use the following tools:

  • Remove background: you can automatically delete the parts you don’t want from the images. To do this, you will have to use marks that will help you establish the area with which you want to work. You can drag the points with the mouse, and based on that, you will be able to improve the image according to your needs.
  • Fixes: With this function you can adjust the brightness, sharpness and contrast of the image. You should bear in mind that you will need the illustration to have an appearance that is consistent with the text, so you will have to find the right balance so that the work is done as the experts do.
  • Colour: When you need to change the hue or saturation of the image, you can choose some of the formats preset by Word. If you prefer, you will also be able to use other types of variations and define a transparent color so that the image is in optimal condition.
  • Artistic Effects: This tool is useful when you want the image to look like a painting or sketch. In this way you will be able to generate mosaic globes, visual blur and screen for light, among many other options.
  • Adjust: In case you need to compress the image, you will have to click on this function to get the right size. You must bear in mind that this format is necessary that you do it correctly, since the size of the illustration is the most important aspect that you must consider in a text.
  • Change image: You can exchange the photo that you have entered in the text for another, which can be on the computer or on the Internet. This function will help you when you see that the Illustration you have chosen is not clear enough or does not match the general theme of the writing.
  • Reset image: Word allows you to go back to the original image once you have edited different aspects of it. This will help you to try different functions and, when you combine them and see that it is not what you are looking for, you can return to the starting point.



The tools that you can use in this group are:

  • Picture Styles: When you need to give your image a different look, you can select some default looks, which will help the illustration to have a striking effect. In this way, you are going to combine the orientation and lighting that the graphic will have in the document. In case you do not find the style you need in the most used ones, you can click on the drop-down menu to find a wide variety.
  • Image borders: you will be able to change the style of borders that the illustration has with ease. You should consider that Word has, by default, an invisible border so you can choose a large number of sizes and colors for this element of the illustration.
  • Image Effects: This tool is useful when you need the graphic to have a 3D look, shadow, reflection or any other style that you can combine. This will make the image stand out in the document so that you can deliver a neat and prominent text to the reader.
  • Image design: If you are looking to convert the images into SmartArt, with this tool you can give it a title and change the size of the illustrations quickly. This way you will convert the images into graphics with just a few steps and then you can edit them with ease.



The functions that make up this group are:

  • Position: By default, Microsoft Word places the image in a paragraph exclusively, so you can find text above and below the graphic. But this is not the only option you can count on, you can also place the illustration anywhere and write next to it to make it look more informal. It is ideal when you are writing stories or working with images that are not enough
  • Adjust text: With this tool you will be able to assign the way in which the text will be ordered with the image. You can choose to be narrow or visible in front of or behind the text. If you prefer, you can choose different types of settings that will allow you to move the points to suit your needs.
  • Bring forward: this function will make you manage to place the text, or the image, before the other. In this way you will be able to make a fairly neat style in the text with very simple steps.
  • Send Backward: is the inverse of the previous function.
  • Panel selection: if you need to have a list of all the objects you have, you can include a panel that will appear to the right of the text with all the graphics you have in the document. In this way, you will be able to click on each of them and select them automatically.
  • To line up: If you work with different sizes of images, you can align them according to the format you have in the text. This will make your work look professional and you can have the same border of the page in relation to the other elements.
  • Group objects: This function is useful when you have incorporated different graphic shapes in a text and you need each time you move the image to act together. For this, you will have to select by pressing the key “Ctrl” and clicking on each of the illustrations.
  • Rotate objects: It is very useful when you want to give another orientation to the image that you have inserted and you see it convenient for the reader’s interpretation.



When you need to work with the size of the image, you can have these functions:

  • Size: in case you want to cut out the illustration, since you are only interested in part of it. You will have to select this tool and then move the coverage area. This will automatically make the part you don’t need disappear.
  • Shape height: In this function, you will find next to its icon a field that indicates the centimeters of the figure that you have incorporated into the text. To enlarge or reduce it, you will have to click on the directional arrows.
  • Width shape: as with height, you can also work with the width of the image. You can add or remove centimeters with the arrows.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thank you! 😉

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