Insert Audio into PowerPoint  Step by Step Guide ▷ 2020

Slide shows are a great tool for presenting a project, develop an idea or make a proposal. But accompanying it with sound information will enhance all the work that you have done in the visual part.

For this reason, PowerPoint incorporates the ability to add audios to our document, but in addition to that, it allows us to configure certain parameters to fit what we need.

In this post, you will learn how to use this tool to achieve a final result attractive and dynamic. This way your presentations will be better than ever.

Learn step by step how to insert an audio into a PowerPoint slide

Learn step by step how to insert an audio into a PowerPoint slide

There are two ways to add audible content in a slide show. The first is through a live recording through the microphone of your computer. The second is with a previously made file. This can be of any kind, a song, an interview or sound effects.

The program supports a wide variety of compatible formats. Among them, the most common like.MP3, .M4a and .WAV, although they’re not the only ones. The processing time it will take to add them to the presentation also depends on this.

Since PowerPoint adapts them to be able to work on them without further complications:

  • Once you have the program open and you have created the document in which to insert the audio, go to the slide where you want to play it, or from which the sound will start.
  • Then press on the tab “Insert”.
  • Once in this menu, click on the dropdown “Multimedia”, which is at the end of the horizontal options.
  • The latter, in turn, offers three different alternatives for multimedia files. Choose “Audio”.
  • This is where you must select the type of audio you will enter. Please note that if you choose “Record audio” you must have the corresponding hardware connected. Otherwise choose “Audio on my PC”.
  • Next, select the location where you have this file stored. Still, if it is not among the list of supported formats, you can try your luck by choosing “All the files” on the filter.
  • Maybe the program take some time to process the audio, always depending on the format, duration and power of your computer.
  • When finished, a speaker icon will appear next to a play bar. With this you will already have the audio in your presentation. If you want to configure it to make it perfect, you just have to read the next section.

Find out how to set audio options in PowerPoint

Find out how to set audio options in PowerPoint

As you’ve already seen, adding sound to your slides is pretty easy. But the best is still to come. As PowerPoint offers several tools to make it sound when and in the way we choose. Let’s see how: All configuration options are visible only when the icon of the speaker is selected. By doing so, an exclusive tab will even appear for it. Inside the tab “Audio tools” “Playback” is found.

By selecting this menu you will access the configuration tools:


It contains the only button that allows play the sound inserted. It is also available in the bar under the speaker icon.


It is a utility that is used mainly in extensive audios, serves mainly for add a visual caller in the second that we need. To later cut or add something at that time.


In this section you will find “Trim audio” that performs the task it describes (a specialized window opens) and that of “Fade duration”. Which intensifies the volume of the audio at the beginning and / or at the end. Making the presentation for the viewer.

Audio options

It is the one that contains more options:

  • “Volume”, Regulates the decibels of the audio completely and has four intensities.
  • “Start”. Here you can choose the moment at which the clip will start playing. Can be “In clip sequence”, “Automatically” or “By clicking on it”, all of them in reference to the final presentation.
  • “Play on all slides” tells the program if the audio will continue to sound in the rest of them or it will stop when moving on to the next one.
  • “Repeat play until stopped”. Turn it on if you want the sound to continue looping when its duration ends.
  • “Hide during presentation.” It refers to speaker icon.
  • “Rewind after playback” allows you to go back to the beginning of the clip when moving to a next slide.

Audio styles

Offers two buttons that determine the above options. Thus it’s easier if you want to play the sound as a background curtain or if you want to customize the settings.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thank you! 😉

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