Insert Equations in Microsoft Word  Step by Step Guide ▷ 2020

For many years, Microsoft Word has been listed as the most famous word processor in the world. So that, It is a highly used program, both in private lathes as well as professionally and academically..

In this sense, Word allows you to insert all kinds of elements when writing any writing, in order to enrich it to the maximum. Thus, it is possible to add any kind of images, graphics, shapes with shapes and even, add math equations easily. However, many users have some difficulties with this.

That is why it is worth knowing all the information regarding the procedure to be followed in order to insert equations into a Word document. Taking into account that many of them are preset in the program and can also be edited or created from scratch.

Word equation editor What is this tool and what is it for?

First of all, it is essential to know what the Word equation editor and its main functionalities are about. In view of that, this is the only mechanism that allows you to insert and use formulas in any document.

Thus, we highlight that the Word equation editor is defined as a tool that this Microsoft application has and is in charge of simplifying the processes to add mathematical expressions in order to facilitate the writing of scientific and engineering text.

Consequently, this editor serves to create complex equations comfortably in Word, just by selecting the symbols available in a toolbar and writing numbers or variables on a kind of template. In addition, while the formula is being created, the tool takes care of adjust font sizes, spacing, and formatting automatically. So, it maintains the mathematical and typographic conventions with great quality.

Steps to insert an equation into my Microsoft Word documents

Apart from the fact that the Office word processor contains equations that can be easily and directly inserted into any writing, it also offers other alternatives to its users, in case these integrated formulas do not satisfy your requirements for a certain project.

Therefore, there is also the possibility of elaborate and / or create new equations from this Microsoft Word tool, like edit or change existing formula.

Thus, below, we will explain each of the steps to carry out these procedures:

Integrated equations

These equations also they are called “Word’s default equations” and, as the name implies, they refer to the formulas that are already in the program by default.

If you want to use them, the steps you have to complete are:

  • Initially, you should make sure you have Microsoft Word up to date to make this process much easier. Thus, proceed to open the document in which you need to add equations and go to the exact point in the text where you want to insert them.
  • Thereafter, go to the options bar which is displayed in the upper part of the main program window, where it houses all the tabs available to manage the document. There, click on the “Insert” section which is located in third place (from left to right).

Integrated equations

  • Now, they will show you different options and among all, you have to look for the one that says “Equation”. This is located at the end of the bar and is characterized by its icon of the number Pi. In case it doesn’t appear like that, click on the triangle under the word “Symbols” and there you will see this option to select it.
  • Done the above, a drop-down menu will open which corresponds to the gallery of all formulas available in Microsoft Word by default.

Integrated equations

  • Finally, just enough search and click on the equation you need, which will immediately be displayed in the chosen part of the text. Also, when pressing the “Equation” option, the Equation Tools Design tab will open with symbols and structures that can be added to it.

Integrated equations

Write new equations

As we mentioned at the beginning, thanks to the equation editor of this word processor, all users have the possibility of create new equations in your digital documents. Luckily, this mechanism is also very easy to implement and above all very useful.

Consequently, if you need to add your own formulas in Word writings and create them from scratch, here we explain how to do it:

  • As in the previous case, make sure you have your Microsoft Word updated and access the document you want to manage to insert your own equations.
  • Now, it’s time to click on the “Insert” tab and there, you should also click on the option that says “Equation”.
  • Subsequently, below the gallery of available formulas, it is possible to view three available options and among them, one that indicates “Insert new equation”. Which, you will have to press.

Write new equations

  • Finally, in the part of the text that you have chosen with the cursor, an equation placeholder will appear where you can type the formula you need. Also, the Equation Tools Design window will open to add all the symbols you require.

Write new equations

Yes, for productivity reasons or for greater simplicity while writing your text, you want add a self-created equation to Word’s formula gallery, Is this possible to do. In this case, the procedure consists of:

  • Executing the process detailed above, proceed to elaborate your equation and once created, select it with the pointer.
  • Now, in the equation position box, you should click on the down arrow and among the available selections, click on “Save as new equation …”.

Write new equations

  • With the above, a small dialog window identified as “Create new building block”. Through it, you can add a name to the formula and define its category in the equations gallery. Made alone, click “OK” and you’re done.

Edit equations from the editor

On the other hand, it is likely that, when writing a certain equation, you had certain errors that you verified after writing or saving it in the Word gallery. Whereby, you want to change or modify it later and you don’t know how to proceed in these cases.

However, we highlight that, Through the equation editor of this tool, it is possible to carry out such editing quickly and easily through the following process:

  • Within the document containing the formula in question, search and select the same to observe the Equation Tools section at the top of the panel, that is, in the program’s ribbon.
  • At this point, you will see that there are several alternatives there and among those, locate mainly in “Design” to be able to choose the elements that you want to add or change in the equation.

Next, we explain what each of the available groups are treated in the section pertaining to the Design of equation tools:

Edit equations from the editor

  • Tools: This box offers several alternatives and among the most substantial when editing equations, we find the option “Professional” which is a function in charge of displaying the formula in a professional format and optimized for its presentation. Likewise, there is the alternative “Linear” which simply displays the equation as a source text, and usually in “UnicodeMath” or “LaTeX” format (this can be defined in the Conversion snippet).
  • Symbols: From this group, you can find endless math symbols. If you need to get other than the ones shown by default, you can click on “More” (the last arrow down).
  • Structures: Consists of a group that offers various structures that can be inserted into any equation. For this, what you must do is select a structure and there, replace placeholders with eigenvalues.

In case you don’t get the Equation Tools this way, it is likely that you have elaborated this formula through an older version of Microsoft Word. Therefore, the procedure to change an equation under these conditions is different and, basically, can be carried out from the following steps:

  • To start, access the document in the word processor, find and double click on the equation object you need to modify or edit.
  • Secondly, use symbols, templates and frames that you can see in the toolbar belonging to the option of “Equation” in order to accommodate the formula as you wish.
  • Finally, located within the program, click anywhere in the writing to return to the document and save the change made.

What’s new in the equation editor What are the improvements in the latest version?

Due to some error messages issued by the equation editor of some previous versions of Word and also due to certain security problems, in the most recent editions several improvements and novelties have been added in general terms, like around the equation editor specifically.

So, since it is such a fundamental utility in Microsoft’s word processor, it is worth knowing what are these most important news. Reason why, we proceed to mention them:

  • Write equations in linear format: Refers to a representation of a mathematical element in a line of documents. Thus, Word supports There are two linear formats for mathematics that they are Unicode and LaTeX.
  • Use LaTex syntax in equations: Today, Word supports the well-known LaTex math format for creating and editing math formulas. In other words, there is already the possibility of writing equations by selecting this syntax from the “Equations” selection in Insert.
  • Convert expressions to professional format automatically: From the Math AutoCorrect function in Word, you can simplify the formatting of “Unicode Math” by recognizing expressions and symbols as they are written and so on, converts them to a professional format while creating the equation.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thank you! 😉

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