Insert Table in Word  Step by Step Guide ▷ 2020

While it is true, Microsoft Word is regarded as one of the most complete word processors in the digital world and thus, it is the most used. This, mainly, because it has endless options and tools that simplify the processes of creation, editing, customization and management of any document.

In this sense, Word is a program used in different environments and, therefore, there are many students and professionals who handle it. Thus, one of the elements that are usually added in digital writing, mostly, are the tables. Since, they allow to present the content in question in a more organized way.

But, despite the fact that it is a fundamental function in this word processor, there are many people who do not know how to add and handle them in the correct way. Consequently, we want to teach you the steps to take to make a table in a Word text easily.

What is a table and what is it for in Microsoft Word?

First of all, it is worth specifying what a table consists of and what its main functionalities are within a digital writing, specifically, from Microsoft Word. Thus, we highlight that, a table is an arrangement of data that is made up of cells or boxes and, generally, they are grouped by columns and rows.

In this way, through a table, users have the possibility of organize the information through numerous boxes or even, from a much more complex structure. Thus, they are widely used elements in operations, analysis and data processing, as well as in communication in general terms.

Therefore, the Microsoft word processor tables mainly serve to sort and adjust columns of text and numbers, quickly and easily. Thus, they allow to adapt the design of any document and are classified as an excellent alternative to the use of tabs in a writing and are even ideal for create “templates” of letters, resumes, brochures, index cards, postcards and invoices.

In addition, these tables provide a convenient means of group paragraphs side by side, sort side text that links to graphics inserted on a certain page and provide the ability to create various types of tabs. Thanks to that, you won’t have to go to a spreadsheets, like Excel, to elaborate the tables that you need to expose within a digital document.

Steps to create a table and customize it to your liking in Microsoft Word

So how is it possible to add images, shapes, comments, hyperlinks and equations in a certain text prepared using Word, there is also the possibility of easily insert tables and even customize them to your liking, in order to perfectly adapt to the information that your document presents. Considering that, it is a simple procedure to execute.

In this sense, below, we proceed to explain each and every one of the steps necessary to achieve create a layout of data grouped by rows and columns from Word:

  • To start, the first thing you should do is find and open the document to which you need to add one or more tables throughout the written text.
  • Followed by this, go to the options bar of the main window (at the top) and proceed to click on the “Insert” tab.
  • Now, it’s time to look at the Tables box and there, you have to press the only down arrow that is observed.
  • Subsequently, a grid will appear in the Insert table section and you only have to move the cursor over it to highlight the number of columns and rows you require for your new board. Once highlighted, just click to place it in the document.

Steps to create a table and customize it to your liking in Microsoft Word

  • Done the above, specifically in the program options box and automatically, The Table Design tab will be displayed and from there, you can select different colors and table styles, include a shading and add or remove their borders.

Steps to create a table and customize it to your liking in Microsoft Word

  • In case you need to make adjustments around the number of rows or columns, specifically to add more, you can right click on any area of ​​the table to make it appear the Insert option. With it, you can add columns to the left or right, rows above or below.

Steps to create a table and customize it to your liking in Microsoft Word

  • If you want delete rows or columns, you must also right click on the table, click on the selection “Delete cells” and from the box provided, you must click on the option you require to click on the “OK” button and you’re done.

Steps to create a table and customize it to your liking in Microsoft Word

On the other hand, to go beyond what Word offers you by default, you can easily insert custom width tables (up to more than eight rows and 10 columns).

In this case, the procedure consists of:

  • Located in the document in question, access the Insert tab and click on the down arrow that can be seen in the tables section.
  • Later, among all the available options, select “Insert table …” at the bottom.

Steps to create a table and customize it to your liking in Microsoft Word

  • After that, a small box will be displayed on the document sheet and you should start by defining the number of columns and rows in the Table size section.

Added to this, if you opt for more customization, from section “Autotune”You have three options to modify the width of the columns on the board. Which are:

  • “Fixed column width”: Through this, the program will be in charge of setting the column width automatically.
  • “Auto-adjust content”: If you choose this option, very narrow columns will be created that will expand as you enter content.
  • “Auto fit to window”: In this case, the width of the entire board will change, without prior notice, to fit the size of the document.
  • Additionally, you can click on “Remember dimensions for new tables”, if you want all tables to look the same from now on.
  • To save all the changes made, simply click on “Accept” and the table will be displayed in the document immediately.

Steps to create a table and customize it to your liking in Microsoft Word

Finally, if you prefer to have more control over the form that the rows and columns of your table will take, Microsoft Word provides you with an option from which you can draw your own table and thus obtain exactly what you want.

Here, we present the steps that must be taken to do this:

  • Directly from the document to be customized, click on the Insert tab in the options bar and press the down arrow that is displayed in the Tables box.
  • Then, click on the option “Draw table” from the bottom of the box.

Steps to create a table and customize it to your liking in Microsoft Word

  • After that, automatically, the mouse pointer will change to a pencil and through it, you can start creating your custom table. To do this, proceed to draw a rectangle in order to create the borders of the table and also draw the lines belonging to the rows and columns inside that rectangle.

Steps to create a table and customize it to your liking in Word

  • In case you mess up, you can delete any line from the Table Layout section and selecting Draft (in the Drawing section). Thus, all you have to do is click on the line you want to delete so that it disappears.

Steps to create a table and customize it to your liking in Word

  • In this way, automatically, the drawn table will stay in the document area that you chose for it.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thank you! 😉

You may be interested:

Rate this post

Leave a Comment