Make Automatic Indices in Word  Step by Step Guide ▷ 2020

A table of contents or automatic index, Microsoft Word is a useful tool when you work with long texts or you need to give your writing a formal style and meet certain requirements.

In this way, you will be able to incorporate an index on the first page and thus you will be able to refer the reader to the place where a certain content is. This will help make the text more interactive.

In the following paragraphs we will talk about the benefits and disadvantages of using this tool. Further, We will show you all the steps you must do to use the function in a correct way.

What are the advantages and limitations of making automatic indexes in Word?

When you use an automatic index tool you can organize a summary of the entire document with just a few steps. In this way you will have the possibility to show the reader the structure of the writing in a simple way.

Also, if you press the key “Ctrl” and choose some content, Microsoft Word will redirect you to the beginning of that title. To achieve this, you must assign a style to each heading of the paragraphs, either Title 1, Title 2 or Title 3.

Although the aforementioned is an important advantage that the entire document can be transcribed automatically, You can do this by assigning a style to each title. Otherwise, you will have only one content. From this it emerges that you should not forget about the assignment of styles to the title of the paragraphs.

Once you use the automatic indexes, the system will take the current page number in which the title is located. Although it is true that you do not need to incorporate a numbering to the sheet, when you make changes to them, and the titles go to another sheet, the automatic index will not reflect this situation.

To solve this problem you will have to use another Word tool manually. So it is convenient to update the index in the last step when you edit the document. This will help you avoid making mistakes.

Steps to create automatic indexes in my Microsoft Word documents

Steps to create automatic indexes in my Microsoft Word documents

To create automatic indexes you will have to follow this guide:

  • The first thing you should do is incorporate all the text you need in your document.
  • Then, you must assign a style to each title that you have in the writing. For this you will have to go to “Start”, then find the group “Styles” and choose if you want a Title 1, 2 or 3. In this way it gives you the different categories and you can form an organized structure of your document.
  • When you have the previous steps ready, you will have to click on the place where you want the automatic index to appear.
  • Next, you must go to the ribbon and choose the menu “References”.
  • Search “Table of Contents” and click on the function with the same group name.

When you want to update the automatic index you must follow these steps:

  • Go to references and then to group “Table of Contents”.
  • Click on the option “Update table”.

You can also do this last task by selecting the icon in the upper left margin of the table of contents and choosing the option “Update table”.

To delete an automatic index you will have to select it with the mouse and then press the key “Delete”. Or, you can go to the function “Table of Contents” and choose the option “Remove table of contents.”

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will surely be of great help to more members of the community. Thank you! 😉

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