Make Calendar in Word  Step by Step Guide ▷ 2020

Calendars are ideal for people who have their scheduled times and they need to have a control of their activities so that they can attend all the meetings and not miss any topic.

Agree with this, you can use Word tools to create your own activity schedule. You can also download from the Internet some template for modify it in the word processor.

If you want to know how you should do in any of the 2 previous cases, you will have to read this article to the end. Further, We will show you the best places where you can work with online calendars.

What are the best tools in Word for making calendars?

The tools you should use to make a calendar in Word will depend on Format you want to give it. That is, if you want add photos you will need to use the function “Insert images” from the computer or from the Internet.

In addition, you must have specific tools that you will find in the tab “Design”, which may be “Page color”, “Watermark” Y “Page borders”. If you prefer, you can also add a specific design through “SmartArt” Y “WordArt”.

Among the tools that you will need is the function “Table” Y “Shapes” (if you want to give it a geometric look). In “Design” you will also use “Text direction”, “Cell margins” Y “Shading”.

From the above it follows that you can use all the tools you want from Word whenever you want create your own calendar, since you can modify it as you like the most.

Steps to make a calendar in Microsoft Word like an expert

Steps to make a calendar in Microsoft Word like an expert

The first thing you should do is set a style to define what kind of calendar you need. According to this, you will choose the different elements that you will need to add in the table. Let’s put as an example what you will need a table in which you have hours from 8 a.m. to 5 p.m. on every day of the week, from Monday to Friday.

When you have established the above, you will have to follow these steps:

  • Open a new document in Word.
  • Go to the menu “Insert” from the ribbon and choose “Table”.
  • You will need to 10 rows to enter the time plus one for the title. Then you should have 6 columns, one for the schedules and the rest for each day. Therefore, you will have to choose a table of 11 x 6.
  • Then you can add an image. To do this, you will have to go to “Insert”, then click on “Images” and choose what you need. In case you want download it from the internet, you will have to click on “Online images”.
  • If you prefer, you can go changing the edges of the table. The fill color and any element that you see that you may need.

Calendar templates in Word The best ones you can download are here!

If you want to download free calendar templates in Word, take a look at the following list and choose the one you like best:

Blue Spheres

With this calendar you can have separate days according to a set schedule, so you should print a spreadsheet for each week of the month. You can modify the schedules quickly and easily.

Download Blue Spheres Word Template

If what you are looking for is have a full month and then modify the year, this template is ideal for you. its modern style will allow you to have a colorful calendar which is based on color green and gray.

Download Word Banner Template

Weekly appointments

You can have in a single sheet every day of the week divided by schedule in which you can add observations so that you have more control of your activities. Minimalist stands out in this template.

Download Template Weekly Appointments Word


You will have a unique design in which the drawing of a hummingbird stands out and a number of plants that will make your calendar a relaxing element. The predominant color is dark brown. You can modify the months and the days any year in a simple way. Load this calendar if you are subscriber of Office 365.

Download Hummingbird Word Template

Class schedule

This calendar is so you can keep track of the subjects that will be divided by teacher and by week. It is characterized by the predominant color terracotta And power enter annotations according to the needs.

Download Word Class Calendar Template

Birthdays and anniversaries

When you need to carry a control of birthdays and anniversaries this template is ideal for you. You could have two months for each page, so you only need 6 sheets to have the whole year covered. This will make don’t forget about any important event of your loved ones.

Download Birthday and Anniversaries Word Template


its minimalist style will allow you to have everything under control, since you can incorporate annotations into each day. Its color is light blue and blue, so it is generated by a clean and wide effect. You can use it in any year.

Download Academic Word Template

Family photography

His name says it all, you can add images of your family or any activity you want in a simple way. its modern design makes this template the favorite of many who they seek the closeness of people.

Download Family Photo Template Word

Activity calendars

With the application ribbon Word you can edit this template easily. It is suitable for any year and month. Their colors and images for each month make it one of the most sought after models by users.

Download Activity Calendar Template Word

Small company

It is ideal for put the logo of your SME and give it to your clients and friends. You can enter image what you want with the function Insert Images from Microsoft Word.

Download Small Business Word Template

List of the best online tools to make calendars alternative to Word

We will show you below the best online sites where you can make calendars as an alternative to Microsoft Word:

We could not start this list without mentioning the tool offered by the Internet giant, Google. You can coordinate all the events you have during the day and week online. In this way, you will have the possibility to share with coworkers and other people your calendar to coordinate the common tasks.

In addition, you can have the same calendar integrated into different devices. For what you can access from your computer or mobile and modify the activities in all.


With this tool you can control activity flow, workgroups, calls and any other activity that you register in this online calendar. This will allow you to achieve coordinate and share, in a simple way, with different users since you can count on group calendars.

If you are one of those people who are in rpermanent meetings, this website will help you better schedule recurring events and so you can keep track of all the reminders you set in said meetings.

On this website you can choose the best templates to make your own calendars for free. You will have personalized calendars that will help you to create your own images and thus have the organizer that you like the most.

East online calendar it is a perfect tool for you to have direct connections with other people, to which you will inform them of a meeting in a very simple way and thus you will not suffer delays or complications. You will be able create event and share with family friends and colleagues, who may or may not accept the event.

You will have the possibility to connect to iCloud, Google Calendar, iCal and Outlook. So you will have a free calendar that will organize your professional life with few steps and as easy as possible.

In this online site you can have different tools that will help you organize your business. You will have not only an online calendar, but also a currency converter and a financial calculator.

For create a calendar you can do it with a few steps, since you will have to choose the month and then you can have it printed.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thank you! 😉

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