Modify Data Table in Word  Step by Step Guide ▷ 2020

The software Microsoft Word is a versatile tool that allows the user multitask, such as organizing information in rows and columns. In addition to presenting textual information, or create charts and eye-catching page layouts, you can also perform simple problem calculations for instant results.

Make use of the data tables is a much more practical method to use compared to Excel, whose formulas can significantly complicate work. The boards they can be edited, modified, or adjusted, according to the user’s convenience.

Also, you can not only configure the structure, but also the format. Therefore, we offer you a small guide that will provide you with all the necessary knowledge to be able to carry out this task without problems.

What is the difference between a data table and a text table in Word?

Difference between a data table and a text table

The data tables, or also known as a database, are a information gathering method, with which you can make graphs or present concise results. The row and column construction it is determined by the research items.

On the other hand, text tables, or text boxes, is a tool used to contain and shape textual information. One of its functions is to make summary tables, or to create floating comments that complement the document.

Steps to modify a data table in Microsoft Word fast and easy

Steps to modify a data table in Word

Microsoft Word It allows insert data tables into documents, similar to the grids of the spreadsheets, to organize information. The modification process It is quite simple, and you can adjust both the cells, rows, columns and format.

To do this, follow these steps:

  • To get started, start with insert a table in the Word document.
  • Enter the tab “Insert” and click “Table”.
  • You can create a table when selecting the amount of pictures you consider necessary.
  • On the other hand, you can also display the menu of “Table”, by clicking the arrow, and then pressing “Insert table”.
  • In the pop-up window, specify the number of rows and columns what do you need. Then press “To accept”.

When you have the table, you can make multiple edits, such as: Delete one or more rows or columns, combine cells and add columns and rows by different means.

Which we will see below:

Delete columns and rows

  • On the one hand, select row or column you want to delete.
  • After, right click about selection.
  • Press the option “Delete columns” or “Delete rows”, as the case may be.

Another method to delete rows and columns is through the “Eraser” tool:

  • By clicking on the table, it will be enabled in the ribbon, the tabs of “Design” Y “Presentation”, which belong to the section “Table tools”.
  • Go to “Design” and then press “Draft”. You will notice that the pointer takes the shape of an eraser.
  • With a sustained click, pass the draft above row or column what do you want remove. Release the click when done to complete the function.

On the other hand, you can also delete cells, rows and columns from the ribbon, when entering the tab “Presentation”. On the left side, the button is located “Remove”, which presents you with four options: delete cells, delete columns, delete rows or delete table.

Add rows and columns

In the same way, you can also add rows and columns to the data table. The procedure is just as simple. After create a table, if other cells are needed, just right click.

For it:

  • At menu, select the option “Insert”. On the screen, four options: Insert columns to your left, insert columns to your right, insert rows above or insert rows below.
  • Choose the one you consider necessary in your data table.

Likewise, you can also insert rows and columns from the ribbon. Click on the table, so that the tabs of “Design” Y “Presentation”. In “Presentation”, the same four options detailed above are located.

You can also add rows with the TAB key:

  • Click on the last cell, located in Lower right corner, and proceeds to press the TAB key.
  • The program will automatically take care of create a new row just below.

Another way to create new rows and columns is through the “Draw table” tool:

  • You can locate it in the tab “Insert”.
  • Press “Table” to display the menu and then select “Draw table”. The pointer will take the shape of a pencil.
  • With the click held, draw a horizontal or vertical line, as the case may be, on any cell to create a new row or column.

Merge cells

Finally, you can combine the cells to enable larger spaces:

  • For one thing, you can select two or more cells.
  • Then right click on the selection. In the menu, tap “Merge cells”.

On the other hand, from the ribbon of the tab “Presentation”, you can press the buttons “Merge cell” or “Divide cell”, located on the left side after having made the selection on the table previously.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will also be of great help to more members of the community. Thank you! 😉

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