Microsoft Excel is an office tool with which you can perform administrative and financial tasks. Its functions allow you to analyze and organize relevant data. Such is the case of dynamic tables. If they want to know what they are, what they are for and when it is more convenient to use them in your spreadsheets, continue reading.
Through the excel software, you have the possibility to use spreadsheets for various purposes. For example, create forms, inventories or surveys.
In the same way, you can make use of pivot tables to analyze the stored information in depth on the sheet.
What is a pivot table and what is it for in Microsoft Excel?
Well, pivot tables, also known as Pivot Tables in English, it is a very practical Excel tool. Its purpose is to allow the user to compare, order, group and filter the information according to their needs. In the same way, you can also decide the fields of both rows, columns and table values. In addition, you have the possibility to make modifications at any time. Although they usually seem complex, the reality is that they are quite practical to use.
In the spreadsheets, the pivot table tool allows you to compare large amounts of data, exchange the values in the same table from a column to a row and vice versa, run filters to find the required information, among other things.
In other words, pivot tables take care of summarizing, quickly, a large volume of data. In such a way, you can analyze them in greater detail to look for trends or patterns. The dynamic graphics They are another tool of Excel and complements the boards, by providing a clear display of information.
In summary, pivot tables are designed for the following tasks:
- Consult quickly and simple large amounts of data in Excel.
- Get data sums numeric and subtotals.
- Custom calculations and formulas.
- Sort data by category and subcategories.
- Perform an analysis insight into the details of the data corresponding to an area of interest, through the expansion and contraction of data levels.
- Move columns to rows or vice versa for a better visualization of the multiple data summaries. The action is known as “Pivoting”.
- Group subsets of data useful to be sorted and filtered.
- Provide a conditional format so that interesting information is the center of attention.
- Create attractive presentations and concise online, or in print.
What are the main differences between a pivot table and a normal one in Excel?
As mentioned earlier, Microsoft office software has a variety of tools to carry out administrative tasks. Such is the case with tables. What are the main differences between a pivot table and a normal one in Excel?. Pivot tables offer the possibility of summarizing large amounts of data soon. In addition, it allows a totalization of the values numerical. Averaging and grouping results are other of his functions.
Microsoft has a virtual assistant for ease the process of creating a pivot table. On the other hand, boards they are just lists of data. Typically, the first row is used to store the column headings, while the rest of the rows contain the data.
The normal tables are only used to sort information in a much more comfortable way. Its functions are more limited than that of a dynamic table. Also, you need to create it from scratch. A dynamic table It has a predetermined structure, which can be modified if the user requires it.
In what types of documents are pivot tables most useful and helpful?
Pivot tables are quite useful for analyzing data from different perspectives. But nevertheless, In what type of documents are pivot tables most useful and helpful? The tool is practical for those documents where you want to total and group various data to compare them between them. For example, for determine the number of sales in a business premises, who was the seller with the most sales or the most purchased product.
Similarly, dynamic tables allow you to verify the dates with greater profitability. In the case of having a long list of numerical values, pivot tables allow you to perform different comparisons with each number, while setting the appropriate structure for the type of document. Since the tool is interactive, the user can vary the perspective of the data presentation.
Thus, the informative summaries can be appreciated in greater detail, perform different calculations, make counts or run a new average. It can be concluded that Pivot tables are recommended for the financial and business sector.
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