PROTECT PDF Files with Password  Step by Step Guide 2020

Using PDF today has become very common, as it offers great benefits to all its users. In addition, it allows you to use formats such as doc or docx, These being some of the most used today, another of the great advantages that PDF files offer is that it gives you the possibility of be able to protect them, thus preventing anyone from editing, copying or using them for any purpose.

That is why almost all people want to protect their files in order to prevent third parties from working on them, this being a way to protect your information. Especially if it is an important document. But, even though this is one of the most used tools, there are many users, who still do not know how to use it.

Hence the importance of this information being disclosed. And many more people learn to use this tool, since it is the only one, so far that will allow them safeguard your information and files. That’s why today we are going to teach you how to protect your PDF files with password in a very simple way so that it cannot be modified or copied by other users.

Steps to Encrypt and Encrypt PDF Documents to Avoid Copying

There are different ways or methods with which you will be able to protect your documents in a safe way so that no other person can intervene in them. This will allow you to have your files completely safe especially when you are working with important and confidential information.

In such a way, you will be able limit access to your documents through the use of a password, as well as restricting the actions that can be performed on it. This will allow you to have absolute control over said content, being you the one who specifically decides who can access it or perform any action on the document.

In order to protect your documents and thus prevent them from being able to make a copy or modify it, here we will teach you three methods with which you can perform this action, for this you just have to follow the steps that we will explain below:

Using free online tools (iLovePDF)

Using a free online tool (iLovePDF)

This is a totally free online application and one of the best when you want to work with PDF documents and it is managed through a web interface. In addition, it is characterized by offering a set of very useful tools for users, since it allows join two or more PDFs, split, compress, convert, rotate, insert page number, unlock among many other tools that you will find available on the platform iLovePDF.

This online platform gives you the possibility of working with completely safe files, since only the user is the one who has access to those documents. Also, once the document is finished you will be will assign a link which can be shared with the users you want and the best of all this is that with the step of a few minutes that link will expireIn such a way that no one can have your files anymore and that way you can prevent anyone from accessing it either to edit or copy it.

Other of the advantages that you can get in this online application is that it allows you to work directly from the cloud, you will only have to access your account Dropbox or Google Drive.

To be able to use this free tool you just have to follow these steps:

  • To start you have to enter your browser of choice, either Google Chrome, Firefox, Edge, among others.
  • Once you are in it, you will write iLovePDF in the “Search bar”.

Using a free online tool (iLovePDF)

  • Then it will appear to you the site portal on the main page of your browser, there you will enter the online application.

Using a free online tool (iLovePDF)

  • Now you will see all the tools available on the site, there you will find all the forms of PDF that you will be able to use, either to join, split, compress, convert PDF to Excel, Word, JPG, among many other options.

Using a free online tool (iLovePDF)

  • To be able to use the platform you don’t need to create a record, in such a way that if you want to do it it is optional.
  • To start working on it you will only have to do click on the option you want to use Y upload your file.

Using a free online tool (iLovePDF)

With Adobe Acrobat

This is another of the alternatives that we will be able to use when we want to protect our file. For this you will use Adobe Acrobat and creating a security password, in this way you will be able to use this tool completely safe without the fear that another person may edit or modify it without your authorization.

In order to carry out this process it is necessary that you have installed the latest version of Adobe Acrobat on your computer. If this is the case, you just have to follow the steps that we will explain below:

With Adobe Acrobat

  • From there, you are going to open the PDF file you want to protect, for this you can open it either from the main menu or simply drag it to the program.

With Adobe Acrobat

  • Once the file is inside the program, you have to perform the following actions: “Tools”> “Protection”> “Encrypt”> “Encrypt password”.

With Adobe Acrobat

  • You will find the tool option in the top left of menu from your Adobe.
  • After the option of “Security” you just have to create the password for the file.
  • It is important that you choose a password that is easy to remember and finally you must choose the compatibility for the version of the PDF file that you have selected to work with.

What are the best PDF document encryption applications?

There are other methods that can also be used to carry out this protection tool on your PDF files. It consists of using the different encryption applications that are available, which will help you maintain your protected information, where only you will be the one who can edit it.

You can see a list of PDF file encryption tools here.



These applications allow to apply PGP encryption which will help you to establish a password for your files in an easy and fast way, some of the most recognized are:

First of all we find PGPTool, is completely free and is characterized by its easy handling, it is available for Linux, Windows and macOS. This application will allow you to encrypt your PDF files in a very easy way as well as decrypt. This will allow you to protect them before sending them to the Internet.



Another application that we can find to encrypt your documents is Gpg4win. However, this is not very preferred by all users since it has a bit old interface. With this App you will be able protect your documents with a password. As for its handling, it is very simple and has a great reputation where it guarantees the safety of each of its users.

Potable PGP

Potable PGP

Another App that can be used is Potable PGP, is like Gpg4win has an old interface which may not be to everyone’s liking. With this tool you will be able to establish a password for each of your files, which will help you protect them from being available to everyone. It is very easy to use and is characterized by presenting a password chest where you can keep saving the different keys that you have to use.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will be of great help to more members of the community. Thank you! 😉

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