Send Fax from Gmail  Step by Step Guide ▷ 2021

At the present time, contrary to what some might think, there are companies, government agencies and health centers that for security reasons prefer to continue using the fax to receive certain documents. This process, in the past, was normally done with a machine that if you did not have it at home you had to pay to do it in an establishment and wait a while for the line to be available.

But now, with the advancement of technology, it is possible to send a fax from the Gmail account without requiring any special equipment, but an email and the computer with an internet connection. And although not as many are sent as before, it is something that is good to know, since we do not know when we may need it.

In the following lines, we are going to teach you how to send a fax from Gmail on any device and the benefits of doing it this way. Write down our steps that are very simple.

What are the benefits of using Gmail to send Fax messages?

Example of how to send a fax from Gmail

When faxing was used frequently, everything was done in a way physical. There were no text messages, much less emails. And although it seems an outdated form of communication, it offers several benefits even in the 21st century.

Some of the most prominent are the following:

  • Not all files need to be printed: the receiver decides which digital documents to convert to physical and if he does not need a backup, once viewed he can discard or save them on the computer.
  • You can use your mobile phone: it is an opportunity to receive them anywhere and in a simple way.
  • You save costs: no special machine required, no paper, ink or any other expense for installation and maintenance.
  • It is comfortable: it only takes a single click to send and they are stored in the cloud.
  • They’re safe: SSL encryption and protected storage take care of user privacy.
  • It is multiplatform: Apart from the Gmail account, there are other Google accounts from which you can receive faxes.
  • Allows you to add digital signatures: You can apply it to one or more documents and send them comfortably to their recipients.

Learn step by step how to send a fax from your Gmail account on any device

If you are curious to learn how to fax, you are in the right place. We have compiled all the steps you must take from Gmail so as not to fail in the attempt.

Go for it:

On Android

Although on the mobile it is possible to scan any file and send it directly, at some point they may ask you to use the fax function to send an important document.

If you do not know how to do it, here we will explain.

  • The first thing is find a provider that gives us a virtual fax number.
  • One trial option is EFax that gives you 30 days free to make your shipments.

EFax download site

  • Open your email and click on the option “Write”.
  • In recipient add the number you want to send the fax to, followed by your provider’s domain.
  • Enter the body of the message and any attachments.
  • Finally you step on the function “Send”.

In the computer

It’s not that difficult to send a fax using the dGmail email address. Apart from having the account created, you need a virtual number that will be used to link with the physical machines who receive these types of documents.

Write down each of the steps that we leave you in this guide:

  • Login to your Gmail account.
  • Create an account with an online fax service. A good option may be Cocofax.com what gives a 30-day free periodenough to make a decision.
  • Another option is grab a Google fax number via Fax Plus, an extension that can be installed to web browsers and has a free trial.

Fax Plus for Gmail download site

  • Click on “Sing up for free” to create a free account.
  • You have the option of register directly with your Google account or perform the ordinary steps.
  • You should accept the terms of service to continue with the subscription.

Connect Fax Plus with Google account

  • Asks you to confirm entering a phone number.
  • Send you a code that you must enter to continue with the configuration and have access to the portal.
  • Another option is download the extension for Chrome.
  • You enter the app store and click add to Chrome.
  • In both cases, you will be provided with a virtual number that you must use later when making your shipment.
  • We return to the Gmail account and click on the option “Write”.

Use Fax Plus in Gmail

  • Once we have the application installed, we must select that we are going to send a fax.
  • At the recipient, instead of the email address, enter the fax number, with the country code first, followed by the domain name of your service provider.
  • In a few seconds, Gmail will accept the written address.
  • In the option of “To attach” You can include all the documents that you are going to send.
  • Check that everything is in order and click on the button “Send”.

Secondly, You can also use your Gmail account to receive faxes from anyone. What you have is to share your virtual number and you will receive it through your email. It is important to note that although the services offer a free trial or limited number of shipments per month, then you have to buy some credits to continue enjoying the service.

If you have any questions, leave them in the comments, we will answer you as soon as possible, and it will surely be of great help to more members of the community. Thanks! 😉

Author: Mario José

Graduated in journalism, specialized in investigation, I seek the truth of all things. Now 100% focused on technology, computing and Internet issues.

You may be interested:

Rate this post

Leave a Comment